Job Summary:
The Accounts Receivable Executive will be responsible for managing the company's receivables, ensuring timely and accurate processing of invoices, managing customer payments, and following up on overdue accounts. This role will play a key part in optimizing cash flow and maintaining healthy financial operations.
Key Responsibilities:
- Invoice Processing:
- Prepare and issue customer invoices based on sales orders, contracts, or delivery confirmations.
- Ensure invoices are accurate and comply with company policies and legal requirements.
- Maintain detailed records of all invoices issued and their payment status.
- Payment Collection & Management:
- Monitor and manage customer payments to ensure timely collections.
- Send payment reminders and follow up on overdue invoices via phone, email, or letter.
- Resolve any discrepancies or issues related to customer payments promptly.
- Negotiate payment terms and settle disputes as needed.
- Customer Account Reconciliation:
- Maintain accurate records of customer accounts and transactions.
- Reconcile accounts receivable ledgers to ensure all payments are accounted for and properly posted.
- Investigate and resolve discrepancies between customer payments and invoices.
- Reporting:
- Prepare aging reports to track overdue accounts and monitor the overall accounts receivable health.
- Assist in the preparation of monthly, quarterly, and annual financial reports.
- Provide regular updates to the Accounts Receivable Manager regarding collections and overdue accounts.
- Customer Relationship Management:
- Establish and maintain positive relationships with customers to ensure smooth payment processes.
- Respond promptly to customer inquiries regarding billing, payments, and account details.
- Compliance & Documentation:
- Ensure compliance with company policies and accounting standards.
- Maintain proper documentation of all transactions, payments, and communications related to accounts receivable.
- Process Improvement:
- Suggest improvements to processes related to billing, collections, and receivables management.
- Assist in streamlining and automating procedures to improve efficiency.
Qualifications:
- Education:
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- Additional certifications in accounting or finance (e.g., CPA, CMA) is a plus.
- Experience:
- Minimum 2-3 years of experience in accounts receivable, finance, or a similar role.
- Experience with accounting software
- Knowledge of financial regulations and accounting principles.
- Skills:
- Strong attention to detail and accuracy.
- Excellent communication skills (written and verbal).
- Ability to handle multiple tasks and meet deadlines.
- Strong problem-solving skills and the ability to resolve customer disputes effectively.
- Analytical skills and the ability to work with financial data.
